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Audit Management Assistant, FSN-09
SOLICITATION NO. : USAID-2019-15
ISSUANCE DATE : 05 May 2019
CLOSING DATE / TIME : 17 May 2019 / 11:59PM
SUBJECT: Solicitation for a Cooperating Country National Personal Service Contractor (CCN PSC) under Local Compensation Plan
I. GENERAL INFORMATION
1. SOLICITATION NO. : USAID-2019-15
2. ISSUANCE DATE : 05 May 2019
3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS : 17 May 2019 / 11:59PM
4. POSITION TITLE : Audit Management Assistant, FSN-09
5. MARKET VALUE : Php 788,698.00 – Php 1,212,517.00 gross p.a. equivalent to FSN-09 in accordance with AIDAR Appendix J and the Local Compensation Plan (LCP) of the U.S. Embassy Manila. The salary offer will be based on a combination of the candidate's salary history and of the U.S. Embassy Manila's LCP, and will be within the annual range listed above.
6. PLACE OF PERFORMANCE : The position is based in Manila, Philippines.
7. STATEMENT OF DUTIES :
The Audit Management Assistant is located in the USAID Office of Inspector General (OIG) Asia Regional Office, based in Manila, Philippines. The incumbent serves as the senior locally employed support staff in the office with the responsibility of providing technical support on audit and investigative related matters for a moderately complex regional portfolio in Asia. S/He performs a comprehensive range of analytical and technical support to the USAID OIG Asia Regional Office. S/he reports to, and works under the supervision of the Assistant Audit Director. The major duties and responsibilities include:
AUDIT RESPONSIBILITIES (85%):
a. Routine Audit Coordination. S/He assists in carrying out the daily activities of the office and monitors actions taken on audit findings, audit recommendations, and other regional responsibilities. S/He analyzes and prepares a variety of reports for USAID OIG/Washington and the USAID OIG Asia Regional Office.
b. Non-Routine Audit Coordination and Special Projects. S/He coordinates, manages, and/or participates in the office’s non-routine activities and special projects, which includes but not limited to: reviewing technical proposals from audit firms; drafting communications and corresponding with audit firms; analysis, tracking and determining the performance of the audit firms.
ADMINISTRATIVE MANAGEMENT (15%):
S/He consolidates data and prepares reports relevant to the submission of annual budget and other financial reports for OIG Asia Regional Office. Assists in developing the office’s quarterly financial plan within the annual budget allotment. Administers the approved budget in accordance with the OIG set procedures, standards and regulations. Performs procurement-related activities such as identifying needs, drafting purchase requisitions, entering all procurement requests using the Global Acquisition and Assistance System web application, monitoring status of purchase orders, and ensuring that items are received in good condition and promptly. The incumbent works closely with the USAID/Philippines’ Procurement Section and processes procurement requests through the office’s internal system when applicable. S/He maintains an up-to-date inventory of IT equipment and peripherals like computers, laptops and encrypted thumb drives, among others, issued by OIG/Washington to OIG Asia Regional Office. S/He works closely with the USAID/Philippines IT Division in making sure that the OIG Asia Regional Office’s servers are backed-up on a regular basis.
As the office’s principal and senior support staff, s/he assists in providing work guidance to other locally employed staff as necessary. S/he covers during the absence of the other Administrative staff.
SUPERVISORY RELATIONSHIP: Receives supervision from the Assistant Audit Director. However, it is expected that aside from overall policy direction, the Audit Management Assistant will work with minimal supervision.
8. AREA OF CONSIDERATION: Open to all interested individuals who are Filipino citizens or non-Filipino citizens lawfully admitted for permanent residence in the Philippines, and who also have the required work permits. USAID/Philippines does not sponsor work permits.
9. POINT OF CONTACT: Human Resources Division via firstname.lastname@example.org
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
a. Education – The minimum education requirement is: completion of two years of college/university studies or short study courses in general coursework such as administration, office management, finance, accounting is required, if education was acquired in the U.S. OR completion of a college degree in administration, office management, finance, accounting is required, if education was acquired in the Philippines. Note: Additional education may NOT be substituted for Experience.
b. Prior Work Experience – A minimum of three years of progressively responsible work experience in administrative management, particularly as related to the audit and investigative fields, with some of these years obtained from any of the following: U.S. Government Agency, international development organizations, donor agencies, or Philippine government organizations. Note: Additional experience may NOT be substituted for Education.
c. Language Proficiency / Communication Skills – Must have above average communication skills in English and Tagalog, both in oral and written forms, in order to communicate effectively with USAID staff and external contacts at various levels.
d. Job Knowledge – A good understanding and knowledge, or the ability to quickly gain understanding and form working knowledge of USAID and Office of Inspector General (OIG) policies and procedures for audits, budget and fiscal, personnel, procurement and contracting, travel, and other administrative procedures, regulations, and requirements.
e. Skills and Abilities – Ability to work independently and to analyze, manipulate, and compile financial and audit-related data (schedules, tables and reports) using computer systems; ability to deal effectively with USAID, OIG, and U.S. Embassy personnel and USAID’s Implementing Partners and host country government officials on OIG Asia Regional Office’s audits and investigations. Must be proficient in the use of various computer applications.
III. EVALUATION AND SELECTION FACTORS
1. Education (10%) Additional Notes:
2. Prior Work Experience (20%) - USAID reserves the right to reject any and all applicants;
3. Language Proficiency / Communication Skills (20%) - Only short-listed applicants will be notified.
4. Job Knowledge (25%) - To be a competitive candidate, the applicant must meet the
5. Skills and Abilities (25%) minimum requirement of each of the Evaluation and Selection
IV. HOW TO APPLY:
1. Interested applicants are required to submit an application letter and a comprehensive resume.
2. Applications must be received by 17 May 2019 / 11:59PM, and submitted via email to email@example.com
3. All applicants are requested to prominently indicate the following:
a. solicitation number (Solicitation No.: USAID-2019-15) in the subject line of their email submission;
b. source of the vacancy announcement (e.g. name of newspaper, website, social media)
The compensation package includes mid-year and year-end bonuses, health and life insurance, and a supplementary retirement plan.